Whether or not your business is expanding or downsizing, moving your business to a new location can be stressful. You need to be able to move all of your needed equipment (and people!) to the new location without totally interrupting the company’s productivity and workflow. Small interruptions are no big deal and expected, however, if you have a stellar plan before hand, moving will be a breeze. Here are our top 7 tips to make the process a little easier on you, and your employees.
Let your employees know
You can’t go anywhere without letting your employees know first! Instead of giving them say, a week, to get ready for a move, give them a few weeks up to a couple of months to get used to the idea of moving. If you keep the line of communication open with your employees, they can help you create checklists, notify current customers/vendors and support you in an effort of a smooth move.
Send your employees a checklist
The best way to make sure everything is in order with your staff is to send out a checklist. What will they be needing in the new building? Do they need to get rid of all of those stacks of paper, or will there be drawers wherever you move? These are the things they need to know! Sending out a checklist weeks in advance makes sure things aren’t overlooked and packed in haste.
Prepare furniture and electronics to be moved
If you are moving a few to hundreds of computers, it is important to do it carefully and in an orderly fashion. Make sure the cables are removed carefully and placed in numbered zip locked bag that corresponds to your computer. The last thing you need during this move are bent or lost parts to your computer. All of your information on your computer should be backed up just in case the worst happens. As a business, your number one priority should be to protect your data! If you’ve hired a mover, they will make sure your furniture is broken down properly and transported safely to your new location.
Update your address, website, prominent local listings
Just like if you were to move into a new house, you have to through the process of changing your address on everything. Make sure your business cards, stationery and your website all reflect the new correct information. If your business is listed on places such as Yelp, Urbanspoon, Google+, Foursquare, and other prominent local listing sites, have someone take the time to update your new phone number and address. If you’re prominent social media, let your customers know where to find you!
Keep all receipts
It’s important to keep all receipts you accumulate throughout the move. Sometimes, moving isn’t cheap. You need to keep track of all your company’s expenses to figure out what can be deducted from your taxes or areas of reimbursement.
Get rid of unwanted items
If you’ve been at your current place of business for an extended length of time, you and your employees have probably accumulated a certain amount of stuff. Now’s the time to get rid of all those trinkets you think you might need in the future, but you’ve actually haven’t seen in 10 years. Chunk it! If you’re moving to a place with new phones, copiers and printers, you can donate those old materials. Why pay for someone to move it when you’re not going to use it? You can also use it as tax break when you donate to your local charity!
Pick the right moving company
This one is a no-brainer! You don’t want just anyone to move your company. If you are not moving yourself, you want to have someone you can trust with your most important equipment and files. If you want to have a smooth move, hire a place that has commercial moving management services so they can swiftly provide the people, technology, and processes needed to for an efficient move.
You can always call us at Ace Moving & Storage to help you move your business! We will make sure your transition is seamless in order for your business to be up and running in your new place without losing time and money.