Is your business expanding or downsizing? Moving an entire office to a new address can be extremely stressful. From computers to breakroom fixings, your office crew needs to move items without interrupting productivity.
Fortunately, all you need is a game plan to avoid big interruptions to your workflow. A few tips of the trade will make moving more manageable, if not a breeze, for you and your employees.
Let Your Employees Know About the Move Ahead of Time
This is the first step. Your employees need time to process and plan for an office move. Ideally, a few months should be given. Under extreme circumstances, a few weeks is adequate. Be open and transparent with your employees. Some may be concerned about a change in their commute or the distance to their child’s school. The more communication and time you have before moving day will allow workers to adjust.
Start Letting Your Customers Know
If your business has a lot of customer foot traffic, it’s a good idea to start letting them know you’re relocating. Start advertising your move a least a month to a few weeks in advance. In-store signs, flyers, and announcements on social media can help spread the word.
Your customer service team should also be ready to help answer any inquiries or concerns about the move.
Create a Checklist for Relocating the Entire Business
Your employees will appreciate the organization of a checklist. As you plan for what needs to be done logistically, write down what each employee can do to ease the moving process.
Should everyone clean their desks by a certain date? What do they need to bring with them? What stays behind? These are all questions you need to think about. Once you have an idea, send a memo or print out the checklist to pass out. Try to get this out at least a week before moving.
Prepare Furniture and Electronics for Moving
If you’re moving computers, it’s important to do it in an orderly fashion. Make sure the cables are removed carefully and placed in a numbered zip locked bag that corresponds to the computer it goes with. Important information on your computer should be backed up on either a cloud server or flash drive. As a business, your number one priority should be to protect your data.
If you’ve hired a mover, they will make sure your furniture is broken down properly and transported safely to your new location. Furniture that’s going with you to the new office should be identified and counted. You don’t want to lose track or forget someone’s desk chair at the old office. Movers can help with this if you’ve hired them for packing services.
Get Rid of Unwanted Items
There’s usually a little unwanted clutter in every office. Now is the time to dig deep into forgotten storage closets, cabinets, and designated “junk” desks. Donate old electronics, recycle old papers, and toss out long-forgotten lunches in the breakroom fridge.
Update Your Address, Website, and Local Listings
Your customers need to know where to find you. The moment operations start back up again at your new office, your physical and online listings need to be ready to go. Your stationery, business cards, and website need to reflect the updated address.
If your business is listed on Yelp, Google+, and other prominent local listing sites, assign someone to update your new phone number and address. It’s also important to update your social media business pages. Make sure to announce the move on all your business’s social platforms as well!
Keep Your Receipts
It’s important to keep all the receipts accumulated throughout the move. You need to keep track of all your company’s expenses to figure out what can be deducted from your taxes or used for reimbursement.
It Always Helps to Have the Right Movers
Ace Moving & Storage will make sure your transition is seamless. We’d love to help move your businesses so you can focus on what you do best. Contact us for a quote or for more information about our corporate moving services.